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Law Society of Ontario COVID-19 Protocol for Visitors

Updated September 2, 2021

Following the guidelines and requirements set by the government and local health authorities the Law Society of Ontario is taking every reasonable precaution for the protection of its employees and visitors. Given the COVID-19 situation, additional interim policies and protocols were set in place for the protection of Law Society employees and visitors from exposure to COVID-19 on its premises.

A Vaccine Policy has been implemented, effective September 13, 2021. Anyone entering Law Society premises will be required to follow the policy and show proof that they have received two doses of Government of Canada-approved COVID-19 vaccines at least 14 days prior.

All individuals on Law Society premises must adhere to the Law Society’s Health & Safety Policy, as well as to all interim COVID-19 policies, protocols and guidelines. Visitors who fail to comply may be asked to leave Law Society property. Law Society premises locations continue to be closed to the general public.

The Law Society has a comprehensive plan in place to reduce the risk of transmission of COVID-19 in all its premises, including, but not limited to:

1. Physical Controls:
a. Physical barriers – Plexiglass screens, where appropriate, including at the Reception and Security desks.

b. Cleaning/Disinfection – Enhanced cleaning protocols to ensure frequent cleaning, particularly of common touchpoints.

c. HVAC systems servicing all Law Society premises are up to industry standards or above. 

2. Administrative Controls: 
a. Screening – All visitors who enter Law Society premises must complete the COVID-19 screening daily. Screening must be completed the same day as your visit. Should an individual answer YES to any of the questions, they will not be allowed to access the office. 

We ask that you notify our Security Desk at (416) 947-3411 should you or anyone you have been in contact with test positive for COVID-19 within 14 days of your visit to Law Society premises. The Law Society will endeavour to contact employees and visitors who may have been in contact with a person who tests positive within 14 days of their visit.

b. Physical distancing – All individuals on Law Society premises are required to keep at least 2 metres (6 feet) away from others. Occupancy limits have been set in place in elevators, washrooms and other common spaces, and must be respected.

The Law Society is following a phased return to office plan that is dependent upon issues such as physical distancing requirements, government directions, limitations of existing workspaces, availability of supplies; and protecting the health and safety of its employees and visitors.

c. Traffic controls – Floor decals and dome mirrors have been put in place to control traffic flow around the building and to minimize physical contact between individuals.

d. Hygiene practices – Hand sanitizer is available throughout Law Society premises in addition to hand-washing facilities.

e. Clean-desk protocols – Signs have been provided at each workstation to indicate whether the desk needs to be cleaned. At the end of each day, ensure there are no personal items on the desk and flip the sign to indicate that the desk needs to be cleaned.

f. Signage – Signage reinforcing physical distancing, handwashing and respiratory etiquette has been installed throughout the building.

3. Personal Protective Equipment (PPE): 
The use of non-medical masks is required for all visitors while on Law Society premises. Law Society staff will also be wearing non-medical masks in common spaces and when interacting with visitors.

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